Guide
DATEV Import: Step by Step
How to import the GPAA KanzleiPack into DATEV Kanzlei-Rechnungswesen.
Requirements
- DATEV Kanzlei-Rechnungswesen (or DATEV Mittelstand Faktura mit Rechnungswesen)
- Batch processing enabled (standard in most DATEV installations)
- Complete Package ZIP from GPAA (contains DATEV booking batch, audit log, documents)
Import Steps
1. Unpack the KanzleiPack
Extract the ZIP file: 01_input/ (one document image per entry), 02_output/ (EXTF batch file, DATEV document package Belege_DATEV_….zip, audit report as PDF and text) and README_KANZLEI.txt.
2. Review the audit log
Open Pruefprotokoll.txt in 02_output. Check documented discrepancies and open items. Resolve any questions before proceeding with the import.
3. Open DATEV batch processing
In DATEV Kanzlei-Rechnungswesen: Buchführung → Stapelverarbeitung → ASCII-Import. Select the client and fiscal year.
4. Import the EXTF file
Select EXTF_Buchungsstapel.csv from 02_output. DATEV recognises the format automatically (the header line contains the format version and chart of accounts).
5. Verify the mapping
DATEV displays a preview of the journal entries. Check: chart of accounts (SKR04 or SKR03), document date, posting text, debit/credit accounts. If there are discrepancies, adjust the mapping in GPAA and request a new KanzleiPack.
6. Confirm import and file documents
After successful review: confirm the import. Document images: 02_output/Belege_DATEV_….zip is a DATEV document package (document.xml, XML interface 6.0); every entry carries the GUID of its document in the “Beleglink” field (BEDI "…"). Upload the package via Belegtransfer to DATEV Belege online and the images are linked to the entries. 01_input/ holds the same images for viewing.
Important Notes
- No automatic posting: GPAA delivers structured data. The final account assignment and import approval remain with your firm.
- Chart of accounts mapping: Default is SKR04, SKR03 is selectable per client. Firm-specific mappings are agreed during the pilot.
- In case of errors: Send the audit log to info@dtnsoft.de. A correction and new KanzleiPack within 1–2 working days.
Ready for a preview?
Happy to walk you through the demo or discuss a pilot case.